Admissions Presentation for prospective parents 2017
Primary Admissions Policy 2016-2017
St. Raphael’s Catholic Primary School was founded by the Catholic Church to provide education for children of Catholic families. The school is conducted by its governing body as part of the Catholic Church in accordance with its trust deed and instrument of government, and seeks at all times to be a witness to Jesus Christ.
As a Catholic school, we aim to provide a Catholic education for all our pupils. At a Catholic school, Catholic doctrine and practice permeates every aspect of the school’s activity. It is essential that the Catholic character of the school’s education is fully supported by all families in the school.
St. Raphael’s is a Catholic Voluntary Aided school, maintained by the London Borough of Ealing and in the trusteeship of the Diocese of Westminster.
Full responsibility for the admission of pupils rests with the governing body of the school.
The Published Admissions Number (PAN) for the reception class at St Raphael’s is 90. The Governing Body has sole responsibility for admissions to this school and intends to admit 90 children in the school year which begins in September 2016. Applications are welcome from families whose child reaches his/her 4th birthday between 1st September 2015 and 31st August 2016.
Whenever there are more applications than places available, priority will always be given to Catholic applicants in accordance with the criteria listed below.
In this policy applicant refers to the person making an application on behalf of a child; candidate refers to the child on whose behalf the application is being made.
Where there are more applications for places than number of places available, places will be offered according to the following order of priority.
- Catholic looked after children and Catholic children who have been adopted (or made subject to residence orders or special guardianship orders) immediately following having been looked after.
- Baptised Catholic children who are resident in the parishes of St. Raphael’s and St. Bernard’s and whose practice is supported by a priest’s reference and have siblings at the school at the time of admission.
- Baptised Catholic children who are resident in the parishes of St. Raphael’s and St. Bernard’s and whose practice is supported by a priest’s reference.
- Other Baptised Catholic children whose practice is supported by a priest’s reference and have siblings at the school at the time of admission.
- Other Baptised Catholic children whose practice is supported by a priest’s reference.
- Other baptised Catholic children.
- Other looked after children and children who have been adopted (or made subject to residence orders or special guardianship orders) immediately following having been looked after.
- Catechumens and practising members of an Eastern Christian Church.
- Christians of other denominations whose parents wish them to have a Catholic education and whose application is supported a minister of religion.
- Children of other faiths whose parents wish them to have a Catholic education and whose application is supported by a religious leader.
- Other applicants.
The Governing Body will give top priority, after the appropriate category of looked-after children, to an application where compelling evidence is provided at the time of application, from an appropriate professional such as a doctor, priest or social worker, of an exceptional social, medical, pastoral or other need of the child, which can only be met at this school.
Where the final place is offered to a child who has other siblings applying for a place in the same school year, these siblings will also be admitted.
Where the offer of places to all applicants in any of the sub-categories listed above would still lead to oversubscription, the places up to the admission number will be offered to those living nearest to the school, as measured from a point in the property of the child’s home to the main entrance of the school in a straight line. If all is equal, the Local Authority’s admissions system will operate a random allocation.
In-Year Admissions are co-ordinated by the Local Authority, so please complete the in-year primary school application form online. In order for the Governing Body to rank your application against the admission criteria, it is essential that you complete and return to the school, the school’s Supplementary Information Form (SIF) and Diocesan Priest’s Reference Form. These are available online or from the school. If you are of another faith, the SIF should be completed by your Religious Leader and a reference letter from him/her provided in place of the Priest’s reference. If you do not complete these forms then your application will be ranked lower than those who do. When a vacancy arises, if there are more applications than places available then the Governing Body will rank all applicants against the oversubscription criteria and inform the LA of the child at the top of the waiting list; an offer letter on behalf of the Governing Body will be sent and your child admitted. When a vacancy arises and there is only one child on the waiting list the school will inform the LA and an offer letter on behalf of the Governing Body will be sent and your child admitted. When a place cannot be offered, usually because the year group is full, you will be placed on the waiting list. The waiting list is ranked as above and not in the order in which applications are received. The Local Authority will inform you of the reason for the refusal of a place and of your right of appeal. Names are removed from the waiting list at the end of July each year unless you advise the LA by email or letter in June or July that you wish to remain on the waiting list for the next academic year.
Fair Access Protocols
The school is committed to taking its fair share of children who are vulnerable and/or hard to place, as set out in locally agreed protocols. Accordingly, outside the normal admissions round the governing body is empowered to give absolute priority to a child where admission is requested under any local protocol that has been agreed by both the Diocese and the local authority for the current school year. The governing body has this power even when admitting the child would mean exceeding the published admission number.
APPLICATION PROCEDURE: 2016 – 2017
The application should be made online at www.eadmissions.org.uk. You should also complete the School’s Supplementary Information Form (SIF). The information on the SIF enables the Governing Body to assess your application fully against the School’s criteria in the event of oversubscription. Please return the SIF (in person or by post) to School together with all other relevant paperwork required for your application. If you do not complete both of the forms described above and return them by 15th January 2015, the Governing Body will be unable to consider your application fully and it is very unlikely that your child will be offered a place. Applications received after the closing date will be dealt with after the initial allocation process has been completed.
Parents of children attending the nursery must make a fresh application for reception.
Attendance at the nursery does not guarantee a place in reception.
The local authority will write to you on behalf of the Governing Body with the outcome of your application on or about 18th April 2016.
Right of Appeal
If you are unsuccessful you may ask us for the reasons for the refusal of a place. These reasons will be related to the oversubscription criteria listed in the policy and you will have the right of appeal to an independent panel.
Pupils with a Statement of Special Educational Needs/Education, Health & Cqre Plan (EHC)
The admission of pupils with a statement of Special Educational Needs/EHC is dealt with by a completely separate procedure. Details of this separate procedure are set out in the Special Educational Needs Code of Practice. If your child has a Statement of SEN/EHC you must contact your local authority SEN officer.
Change of Details
If any of the details on either of your forms changes between the date of application and the receipt of the letter of offer or refusal, you must inform the School and the local authority immediately. If misleading information is given or allowed to remain on either of your forms, the Governing Body reserves the right to withdraw the place, even if the child has already started at the School.
Reception Year Deferred Entry
Applicants may defer entry to school up until statutory school age i.e. the first day of term following the child’s fifth birthday. Application is made in the usual way and then the deferral is requested. The place will then be held until the first day of the spring or summer term as applicable. Applicants may also request that their child attend part-time until statutory school age is reached. Entry may not be deferred beyond statutory school age or beyond the year of application. Applicants whose children have birthdays in the summer term should be aware that, if they wish to defer, they will need to apply for a Year 1 place for the following September and if the school is oversubscribed they are very unlikely to obtain a place.
Parents may request that their child be educated out of his/her chronological age group. Such requests must be made in writing to the Chair of Governors during the autumn term in the year of application i.e. Sept – Dec 2015 for children born between 01.09.11 – 31.08.12. Governors will consider each request on its own merits and permission will only be given in exceptional circumstances. When the application is made, it will be ranked with all the other applicants and no further exceptions will be given. A statutory right of appeal will be given upon refusal if no place has been offered in any school year.
Notes: (these notes form part of the oversubscription criteria):
- ‘Looked after child’ has the same meaning as in Section 22 of the Children Act 1989, and means any child in the care of a local authority or provided with accommodation by them (e.g. children with foster parents).
- ‘Adopted' An adopted child is any child who has been formally adopted and whose parent/guardian can give proof of adoption..
- ‘Special Guardianship Order' A special guardianship order is an order under the terms of the Children Act 1989 s. 14A which defines it as an order appointing on or more individuals to be a child’s special guardian(s).
- ‘Parent’ means the adult or adults with legal responsibility for the child.
- ‘Sibling’ means brother or sister, to include adopted brothers and sisters, half brothers and sisters or step brothers and sisters. A sibling relationship does not apply when the older child(ren) will leave before the younger one starts.
- ‘Catholic’ means a member of a Church in full communion with the See of Rome. This includes the Eastern Catholic Churches. This will normally be evidenced by a Certificate of Baptism in a Catholic church or a Certificate of Reception into the full communion of the Catholic Church.
- ‘Practising Catholic’ means a Catholic child from a practising Catholic family where this practice is verified by a reference from a Catholic priest in the standard format laid down by the Diocese.
- ‘Catechumen’ means a child who is a member of the catechumenate of a Catholic Church. This will normally be evidenced by a Certificate of Reception into the Order of Catechumens.
- ‘Eastern Christian Church’ includes Orthodox Churches, and is normally evidenced by a Certificate of Baptism or Reception from the authorities of that Church.
- ‘Christian’ for the purposes of this policy, means a member of one of the Churches affiliated to ‘Churches Together in Britain and Ireland’.
- ‘Resident’ – A child is deemed to be resident at a particular address when he/she resides there for more than 50% of the school week.
- 'Parish Boundaries' – for the purposes of this Policy, parish boundaries are shown on the enclosed map and list of street names.